How do I reserve meeting space at City Hall?

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How to Reserve Space for a Meeting or Event at City Hall

1. Read the contents of rental packet to make sure City Hall will meet your rental needs

If you are unsure what space is suitable for your activity, give us a call at 851-8700 and we can help determine the right space for your event.

2. Call us to check space availability for your event

If available, ask to place a tentative hold on the date(s) and time(s) of your proposed event.

Events held at Rancho Cordova’s City Hall will be coordinated and authorized by Facilities Management. To confirm a reservation, event organizers must read and sign the Use Agreement and complete and submit an application, with all required attachments.

Upon approval of your application, you will be required to enter into a Use Agreement and provide the City with a deposit of at least fifty percent (50%) of the total estimated fees (cleaning/damage deposit, rental fees, other fees and charges). The remainder of any rental fee, and the cleaning deposit, is required fifteen (15) days prior to the event.

Reservations will be processed on a first come-first served basis. Reservations can be made up to one year in advance and must be made no later than thirty (30) days prior to an event. Recurring regular events may be scheduled with a written and signed contract from the City.

Liability Insurance

Liability insurances is mandatory for all renters. The renter needs to obtain broad form comprehensive general liability insurance, naming the City of Rancho Cordova as additional insured. Amounts of required insurance will be based on the type and size of the event with a minimum limit of coverage of $1,000,000. The User further agrees to indemnify, defend and hold harmless the City of Rancho Cordova, its officers, agents, and employees against any and all claims, demands, damages, costs, expenses of whatever nature, including court costs and attorney fees arising out of or resulting from the User’s use of City facilities. Please Review our rental packet for more detailed information.

You may either provide a certificate of insurance form your chosen agency or the company listed below.

Additional insurance costs exist if alcohol is to be served at the event

Third Party special event insurance is available through: RV Nuccio & Associates Inc. 1 (800) 364-2433